This Privacy Policy is edited by PD Academia, a limited company having its registered office at Flexi-Space, 183, Smart-Space 3C_L8, Level 8, Cyberport 3, Core C, 100 Cyberport Road, Hong Kong (hereafter, the āData Controllerā).
The Data Controller offers a Community Platform (hereafter, the āPlatformā) to its users which have subscribed on the Platform and as such have a user account (hereafter, the āUsersā). The Community Platform provides users with features enabling networking opportunities, access to group discussions and events to share ideas and good practice with peers within the international schools sector. The Platform is available at the following url address https://peer-sphere.com
The Data Controller uses a solution called Peer Sphere which enables the import and export of user lists and data, the management of content and events, the organization of emailing campaigns and opportunity research and sharing as well as the management of funds and contributions of any kind.
In this regard, the Data Controller collects and processes Userās personal data in accordance with the Privacy and Cookie policy. The Data Controller is particularly aware and sensitive with regards to the respect of its Users privacy and personal data protection. The Data Controller commits to ensure the compliance of the processing it carries out as data controller in accordance with the Data Protection Law.
Data Protection Law means the GDPR as well as any legislation and/or regulation implementing or created pursuant to the GDPR, or which amends, replaces, re-enacts or consolidates any of them, and all other national applicable laws relating to processing of personal data and privacy that may exist under applicable law. The Data Controller has put in place an appropriate privacy and cookie policy to be fully transparent on how the personal data of Users are processed within the use of the Platform and services provided.
GDPR (the General Data Protection Regulation) means Regulation 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC, and its European and national implementing laws.
This privacy policy is intended for the Users of the Platform of the Data Controller. Date of last update: 03 February 2023
ARTICLE 1. COLLECTED PERSONAL DATA
1.1 When subscribing on the Platform
When subscribing to the Platform, the User is informed We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows for the purpose of creating a user account:
Identity Data includes first name, last name, username or similar identifier, current role (job title and organisation name),
Contact Data includes email address and telephone numbers.
Optional data includes location, citizenship, social media links, information regarding membersā education and professional experience. The User is informed that it is not possible to access the Platform without providing the Identity Data strictly necessary to create an account and authenticate the User.
1.2 During the use of the Platform
The User may validly publish, at its own initiative, any content on the Platform which shall be kept by the Company. This may include:
ā¢ posts
ā¢ events
The User is aware that when using the Platform, the User may decide to provide Ā« sensitive data Ā» within the meaning of Data Protection Law, for example, data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, concerning sexual orientation, etc. By providing such sensitive data, the User agrees to their processing by the Platform in the conditions set forth in this Privacy Policy.
ARTICLE 2. THE PURPOSE OF THE DATA PROCESSING
We have set out below the purposes for which we process the information described in this notice and the legal basis we rely on for each processing purpose. Data Protection Law requires us to have at least one ālegal basisā for processing personal data. The legal bases applicable to the personal data to which this notice relates are:
Performance of contract: Where the processing is necessary for us to perform a contract that you are party to, or to take steps at your request prior to entering a contract, such as a contract for the sale of our products to you;
Legal obligation: Where the processing is necessary for compliance with a legal obligation to which we are subject;
Consent: If you have given your consent to us processing your personal data for specified purposes.
Purpose
Creation and management of a user account;
Legal basis
Consent
Providing the User with all functionalities of the Platform, meaning:
ā Sending invitations for events organized by Data Controller or other Users, if the User has accepted to receive such invitations;
ā Sending offers (including commercial) from the Data Controller or its partners if the User has accepted to receive such offers.
ā Invite the User to events organized by the Platform Performance of Contract
Management of data subjects rights according to the Personal Data Legislation.
Storage of User personal data; Legal Obligation
Management of transactions through the Platform Consent and Performance of Contract
Management of prospection operations:
ā¢ Sending email prospect campaigns in the Name
PD Academia and/or its commercial partners
ā¢ Sending newsletters in the Name of PD Academia
and/or its commercial partners Consent
Making statistics in order:
ā¢ to improve the quality of the services proposed by
the Platform;
ā¢ improve the usage functionalities of the Platform; Consent
Making statistics regarding the effective use of the Platform; Consent
Making statistics regarding the different levels of activity Consent on the Platform.
Enable the synchronization of the Userās LinkedIn profile; Consent
ARTICLE 3. DATA RETENTION PERIOD
The Data Controller informs the User that the personal data related to the User Account is retained only during the length of the Userās subscription on the Platform.
In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.
Following the termination of said subscription, the data collected upon the subscription as well as the content published by the User on the Platform shall be deleted after a period of 30 days.
ARTICLE 4. DATA TRANSFERS
The Usersā data are stored in Singapore and the EEA by the Data Controller and its trusted service providers. However, depending on the processing, the Usersā data may also be transferred in a country outside of Singapore and EEA, to our trusted service.
When transferring data outside the SINGAPORE or EEA, the Data Controller ensures that the data is transferred in a secured manner and with respect to the Data Protection Law. When the country where the data are transferred does not have a protection comparable to that of the SINGAPORE or EU, the Data Controller uses āappropriate or suitable safeguardsā.
When the service providers to whom personal data are transferred, are located in the United States, these transfers are governed by the standard data protection clauses adopted by the Commission.
Please contact us at [email protected] if you want further information on the specific mechanism used by us when transferring your personal data out of the SINGAPORE/EEA.
ARTICLE 5. COMMITMENT OF THE DATA CONTROLLER
The Data Controller commits to process Userās personal data in compliance the Data Protection Law and undertake to, notably, respect the following principles:
ā¢ Process Userās personal data lawfully, fairly, and in a transparent manner;
ā¢ Only collect and process the Usersā data for the strict purpose as described
under Article 2 of the present privacy policy;
ā¢ Ensure that the personal data processed are adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed;
ā¢ Do the best efforts to ensure that the personal data processed are accurate and, if necessary, kept up to date and take all reasonable steps to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay;
ā¢ Keep personal Userās data for no longer than is necessary for the purposes for which they are processed;
ā¢ Put in place all necessary technical and organizational appropriate measures in order to ensure the security, confidentiality, integrity, availability and the resilience of the process systems and services;
ā¢ Limit the access to the Usersā data to the persons duly authorized to this effect;
ā¢ Guarantee to the Users their rights under the Data Protection Law in relation to the processing of their data and make the best efforts to satisfy any request, where this is possible.
ARTICLE 6. EXERCISE OF THE USERSā RIGHTS
The User is duly informed that it disposes at any time, depending on the legal basis of the processing, a right to access, to rectification, to erasure, to restriction of processing, to data portability, and to object.
When processing is based on Userās consent, the right to withdraw consent at any time, without affecting the lawfulness of the processing based on consent before its withdrawal.
The User can exercise its rights by sending an email to the following address [email protected] or by mail at the following address Flexi-Space, 183, Smart-Space 3C_L8, Level 8, Cyberport 3, Core C, 100 Cyberport Road, Hong Kon provided that the User justifies his/her identity.
In addition, in the event the User considers that its rights have not been respected, the User of which the personal data is collected can lodge a complaint before the competent supervisory authority. For any additional information, you can review your rights on the websites of the competent authorities.
The competent supervisory authorities are listed on the following website:
http://ec.europa.eu/justice/article-29/structure/data-protection- authorities/index_en.htm.
ARTICLE 7. COOKIES
The Data Controller informs the User that itās website and service providers use a tracking technology on its terminal such as cookies whenever the User navigates on the Platform subject to the conditions described in the Data Controller Cookie Policy: https://peersphere.pdacademia.com/page/cookie-policy
ARTICLE 8. RECIPIENT AND PERSONS AUTHORIZED TO ACCESS THE USERSā DATA
Only authorized persons working for the Data Controller can access your personal data. The Data Controller makes its best effort to ensure that these groups of people remain as small as possible and maintain the confidentiality and security of Userās personal data.
The Data Controller also uses trusted service providers to carry out a set of operations on his behalf for hosting and payment services. The Data Controller can also use service providers in the tech industry, editors of specific tools integrated in the Platform for technical purposes.
The Data Controller only provides service providers with the information they need to perform the service and ask them not to use your personal data for any other purpose. The Data Controller does his best to ensure that all these trusted service providers only process the personal data on our documented instructions and provide sufficient guarantees, in particular in terms of confidentiality, expert knowledge, reliability and resources, to implement technical and organizational measures which will meet the requirements of the applicable legislation, including for the security of processing.
The Data Controller may be required to disclose or share your personal data to comply with a legal obligation, or to enforce or apply our terms of use/sale or any other conditions you have accepted; or to protect the rights, safety or property of PD Academia, its customers or employees.